We have performed a 2019 email archiving price comparison to help you choose the best value email archiving solution for your business.
An email archive is a depository for all emails that are no longer required but cannot be deleted for legal and compliance reasons. The email archive contains an exact copy of every message that is sent from a company email account along with all messages that are received by the company. Those messages are moved out of the mailbox to the archive to free up space.
In contrast to a backup, an email archive is searchable. Emails can be found and retrieved quickly and easily on demand. An email archive is therefore a useful email repository that can be used on a daily basis to store and retrieve emails.
There are many reasons for creating an email archive, but one of the most important is for eDiscovery. Court orders for email communications may be received and emails are often required as part of eDiscovery. That means emails must be found and produced quickly. Since an email archive is searchable, recovering messages from the archive takes seconds or minutes. Finding and recovering emails from backups can take days, if they can be recovered at all.
The failure to produce emails on request can result in significant fines. In the case Coleman Holdings v. Morgan Stanley, a Florida Circuit Court awarded $15 million in damages for the failure to comply with email discovery obligations. In Zubulake v. USB Warburg, $29 million in damages was awarded to the plaintiff as the defendant was unable to locate and produce important emails.
State and federal laws in the United States are not the only reason for implementing an email archive. Since the EU’s General Data Protection Regulation (GDPR) came into effect on May 25, 2018, all businesses that collect or process the personal data of EU citizens must implement safeguards to protect personal data. GDPR also gave EU citizens new rights such as the right to be forgotten.
If that right is exercised, all data relating to that individual must be deleted. That includes personal data in emails. With an email archive, locating those emails is quick and easy. The failure to respect GDPR rights and process requests in a timely fashion can lead to fines of up to €20 million, or 4% of global annual turnover, whichever is greater.
2019 Email Archiving Price Comparison Grid
TitanHQ has created an email archiving price comparison grid to help you find the most cost-effective email archiving solution. The grid below has been compiled using pricing information based on 100 users with the figures correct as of 04/05/2018.
As you can see, TitanHQ’s email archiving solution, ArcTitan, is extremely competitively priced and costs less than $3 per person per year.