We have performed a 2019 email archiving price comparison to help you choose the best value email archiving solution for your business.

An email archive is a depository for all emails that are no longer required but cannot be deleted for legal and compliance reasons. The email archive contains an exact copy of every message sent or received across all corporate mailboxes. Those messages are moved out of the mailbox to the archive to free up space and ensure that important emails can not be accidentally deleted and are always recoverable.

In contrast to a backup, an email archive is searchable. Emails can be found and retrieved quickly and easily on demand. An email archive is therefore a useful email repository that can be used on a daily basis to store emails, freeing up space on your mail server to improve performance.

There are many reasons for creating an email archive, but one of the most important is for eDiscovery. Court orders for email communications may be received and emails must be produced as part of the eDiscovery process. Since an email archive is searchable, recovering messages from the archive takes minutes. Finding and recovering emails from backups can take days, if they can be recovered at all.

The failure to produce emails on demand for eDiscovery can result in significant fines. In the case Coleman Holdings v. Morgan Stanley, a Florida Circuit Court awarded $15 million in damages for the failure to comply with email discovery obligations. In Zubulake v. USB Warburg, $29 million in damages were awarded to the plaintiff as the defendant was unable to locate and produce important emails.

State and federal laws in the United States are not the only reason for implementing an email archive. Since the EU’s General Data Protection Regulation (GDPR) came into effect on May 25, 2018, all businesses that collect or process the personal data of EU citizens must implement safeguards to protect personal data. An email archive meets that requirement by storing an encrypted copy of email data, protecting against data loss and unauthorized access.

GDPR also gave EU citizens new rights, such as the right to be forgotten. If that right is exercised, all data relating to that individual must be deleted. That includes personal data in emails. With an email archive, locating those emails is quick and easy. The failure to respect GDPR rights and process requests in a timely fashion can result in a financial penalty of up to €20 million, or 4% of global annual turnover, whichever is greater.

2019 Email Archiving Price Comparison Grid

TitanHQ has created an email archiving price comparison grid to help you find the most cost-effective email archiving solution. The grid below has been compiled using pricing information based on 100 users.

As you can see, TitanHQ’s email archiving solution, ArcTitan, is extremely competitively priced and costs less than $3 per person per year.